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Q1 Why does this organisation need to keep employee records (identify at least two reasons)?

This paper deals with the functions of the HR department in which you have to carry out the following tasks:

  • Explain how the data is collected by the HR of the organisation
  • Explore the nature of the data that the HR already possesses
  • In what ways the HR collects, stores, and employ the data
  • Define in detail the techniques of recording and using the collected data by HR
  • Measure the accuracy of the data and explain it

Instructions

Formative Assessment (3RAI)

Formative Assessments are designed to test your progress and provide you with feedback to help you improve your summative assessment answers.


As an HR Professional it is important that you understand the contribution that accurate data can make to the human resources function within your organisation.

In order to gain a greater understanding of this contribution, you are required to write a review of how your organisation collects, stores and uses HR information.

To do this you should identify two reasons why information is collected.  You must describe the type of data collected, how it is analysed and stored.  How can you assure that the data is as accurate as possible? Finally, you should suggest how this information is used by the organisation and in what format.

Word Count: 500 words

Formative Assessment based on a Case Study

Practice (Formative) Assessments are designed to test your progress and provide you with feedback to help you improve your Final (Summative) assessment answers.

There is one task to complete in this Formative Assessment. Upload your answers in a Word document and submit them to receive tutor feedback. Remember to attach a cover sheet.

Word Count: 1,000 words

OMG Ltd. is a large, national manufacturing organisation with a range of factories, warehouses and distribution hubs around the U.K. The organisation has decided to carry out a Great Place to Work® survey. They feel that this will give them a better idea of what they can do to improve the relationship with the current employees whilst raising their profile with potential customers and future employees.

The survey has already been designed but the organisation wants HR to distribute it and analyse the data. The employees job roles mean that some people are often ‘on the road’ with little access to email which sometimes makes contact difficult. They want the survey to be anonymous but need to know which division the survey has come from in order to identify any specific issues.

Answer the following questions:

  1. What data does HR already hold that will assist in this activity?
  2. How will you distribute and recover the survey?
  3. How will you know that you have got the maximum return?
  4. Are there any legal implications you need to consider?
  5. The sample below shows responses to 3 questions on the survey. Use a spreadsheet to plot and analyse the data and produce graphs to represent the findings.

ID. No

Division

Q1. Yes/No

Q2. Scale 1-4

Q3. Rewards

1

South

Yes

1

Bonus

2

North West

No

1

Holiday

3

South

No

2

Pension

4

East

Yes

4

Holiday

5

North West

Yes

3

Bonus

6

East

No

2

Bonus

7

East

No

1

Holiday

8

South

Yes

3

Bonus

9

West

No

1

Pension

10

West

No

2

Holiday

 

Summative Assessment (40552/02) for Recording, Analysing and Using Human Resource Information

Assignment

Recording, Analysing and Using Human Resource Information (3RAI)

When you have completed your assignment, please submit it below and remember to include your cover sheet as page one, with all information including the candidate declaration. Without this information your assignment cannot be marked.

This assignment is designed to assess the following learning outcomes:

  1. Understand what data needs to be collected to support human resource practices
  2. Know how human resources data should be recorded, managed and stored
  3. Be able to analyse HR information and present findings to inform decision making

Task 1
This assignment is based around a retail organisation. This organisation is in the fashion sector, primarily selling ladies fashion (although it does have some lines for men and children). The organisation has 34 stores, primarily based in the Midlands and South of the UK. It tends to employ a significant number of students during the holiday period (to help cover for staff holidays) and it always employs a number of temporary workers in the busy weeks leading up to Christmas.

Answer the following questions (total of 1000 words):

Q1 Why does this organisation need to keep employee records (identify at least two reasons)?

Q2 What data relating to employees might this organisation want to collect and how will this support HR or L&D practices? (Give 2 examples of types of data)

Q3 What would you recommend as effective methods for this organisation to store the data, and why? (Give two different options)

Q4 Why is it important for the organisation to effectively input and retrieve information? Answer this with particular reference to payroll and personnel records.

Q5 Identify three aspects of the storage of data that need to be addressed as a result of the General Data Protection Regulation (GDPR).

The following information has been obtained from the 8 stores in the West Midlands:

Store

Absence rate (% in the last 12 mths)

Staff turnover (% in the last 12 mths)

A

3.6

15

B

4.2

18

C

1.8

21

D

7.2

18

E

5.6

13

F

3.6

10

G

1.9

17

H

4.7

19

Task 2

Input this data into an appropriate IT package (e.g. Excel) and then display the data in the most appropriate way.
Now write a brief report (no more than 500 words) identifying what this data tells you, and suggesting how this might impact on the decision making in the organisation


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