Unit 503_Element 1.1 Identify the requirements to carry out a health and safety Inspection.

Reflective Account Unit: 503

Unit 503_Element 1.1 Identify the requirements to carry out a health and safety Inspection.

Advice for completing this element:

Explain the different situations when workplace inspections are carried out. Also explain the frequency and if different departments have different requirements

Unit 503_Element 1.2 Inspect the workplace to identify and evaluate hazards Advice for completing this element:

Explain how you carry out workplace inspections. Describe the process and the documentation used when identifying and evaluating the hazards involved.

Unit 503_Element 1.3 Evaluate hazards through observation of work activities. Advice for completing this element:

Explain how you use observations of the workforce carrying out tasks, when evaluating the hazards. Describe the communications involved in this process.

Unit 503_Element 1.4 Examine proposed activities to identify and evaluate hazards including:

• new workplaces

• new equipment

• new processes

• new activities

Advice for completing this element:

Describe the situations when you have evaluated the hazards of a new workplace, when new equipment has been used and when new processes and new tasks have been implemented.

Unit 503_Element 1.5 Select and use appropriate measuring equipment. Advice for completing this element:

Describe what types of instruments and other equipment are used when inspecting a workplace and assessing levels of exposure.

Unit 503_Element 1.6 Maintain records of the hazards identified in sufficient detail to meet:

• Statutory requirements

• Organisational requirements

• Industry best practice. Advice for completing this element:

Describe the hazard identification records which are used within your organization. Explain which documents are used for legal reasons, which are best practice and which are organisational

Unit 503_Element 2.1 Select appropriate risk assessment methods. Advice for completing this element:

Explain which risk assessment methods you use within your organisation. Does your organisation have a specific risk assessment policy in its policy agreements section?

Unit 503_Element 2.2 Conduct a risk assessment of the hazards identified. Advice for completing this element:

How do you go about completing a risk assessment? Explain the process, methods and sources of information you use etc. Methods may include discussions with competent persons and activity observations. Provide an example as evidence.

Unit 503_Element 2.3 Select and use instruments or methods to determine the level of exposure affecting:

• employees

• others who may be affected Advice for completing this element:

What analysis techniques can be suitable for determining risks and how do you identify what types of instruments and survey techniques to use when completing a risk assessment?

Unit 503_Element 2.4 Determine risks to health and safety of:

• employees

• others who may be affected Advice for completing this element:

Explain how you conclude what risks affect employees and how you prioritise the risks. Consider how contractors, visitors and the general public may be at risk.

Unit 503_Element 2.5 Prioritise the health and safety risks to:

• employees

• others who may be affected Advice for completing this element:

Explain how you conclude what risks affect employees and how you prioritise the risks. Consider how contractors, visitors and the general public may be at risk.

Unit 503_Element 2.6 Maintain records of the risk assessment in sufficient detail to meet:

• statutory requirements

• organisational requirements

• industry best practice Advice for completing this element:

Look towards the company’s management systems and the records that are kept

Unit 503_Element 3.1 Evaluate the existing risk control measures and current systems of work in the organisation Advice for completing this element:

Explain how you review the current risk assessments to determine the sufficiency of the control measures.

Unit 503_Element 3.2 Identify for consideration the risk control measures required by:

• statutory requirements

• organisational requirements

• industry best practice Advice for completing this element:

What factors do you have to consider when deciding on risk control measures? Identify any pieces of legislation that affect your organisation, which call for a specific risk assessment to be carried out? i.e. Manual Handling Operations Regulations 1992

Unit 503_Element 3.3 Identify any additional or improved risk control measures that may be needed Advice for completing this element:

Explain when you have identified additional risk control measures and the documentation used. When general risk assessments are used to describe the process when specific tasks create new risks.

Unit 503_Element 3.4 Identify the resources required to implement the risk control measures needed Advice for completing this element:

Explain how you identify the resources when implementing risk control measures. Explain the process of consultation, when new control measures are needed and how you evaluate the cost effectiveness of them.

Unit 503_Element 3.5 calculate the cost-effectiveness of the risk control measures needed Advice for completing this element:

Explain how you identify the resources when implementing risk control measures. Explain the process of consultation, when new control measures are needed and how you evaluate the cost effectiveness of them.

Unit 503_Element 3.6 Consult with managers, employee representatives and employees about risk controls needed Advice for completing this element:

Explain the process of consultation when new control measures are needed and who is involved in this decision making.

Unit 503_Element 3.7 Plan the implementation of risk control measures in order of priority Advice for completing this element:

Describe the steps you take when planning to implement risk control measures. Explain how you prioritise the controls before implementation.

Unit 503_Element 3.8 Ensure the provision of training for those who need required competences to implement risk control measures Advice for completing this element:

When implementing new control measures explain how you ensure all persons involved in the process are fully trained and competent.

Unit 503_Element 3.9 Maintain records of the control measures in sufficient detail to meet:

• statutory requirements

• organisational requirements

• Industry best practice. Advice for completing this element:

Use your company’s management systems reporting programs plus training records (skills gap analysis) information and updates in good practice circulars

Unit 503_Element 4.1 Explain the methods of identification of health and safety hazards within the organisation, including:

• Risk assessment methods

• Physical resources

• Instruments and survey methods which may be used to determine the level of exposure to people who may be affected Advice for completing this element:

Explain the various methods you use to identify risks, including observations, data sources etc. Explain how you identify physical resources and what instruments and survey methods are used.

Unit 503_Element 4.2 Explain principles of the analysis methods for determining risks Advice for completing this element: Describe what information you collate and how it`s presented when with consulting with others

Unit 503_Element 4.3 Describe external factors influencing the identification of health and safety hazards, including:

• health and safety statutory requirements

• acceptability of risk

• quality management requirements for documentation Advice for completing this element:

Describe how legislation, industry and good practice, expectations of professional bodies including documentation and systems incorporated form quality management audits impact on your risk assessments and control measures

Unit 503_Element 4.4 Explain the nature and role of health and safety risk control measures within the organisation Advice for completing this element:

Consider regulatory requirements, hierarchy of control and your own organisations priorities and culture

Unit 503_Element 4.5 justify health and safety risk control measures, including safe systems of work Advice for completing this element:

Explain how you justify the risk control measures you`ve put in place, which in turn have created the safe system of work. How do you gain the support of the necessary personnel?

Unit 503_Element 4.6 Describe external factors influencing health and safety risk control methods Advice for completing this element:

Describe how legislation, industry and good practice, expectations of professional bodies including documentation and systems incorporated form quality management audits impact on your risk assessments and control measures.

Unit 503_Element 4.7 Explain risk control hierarchies. Advice for completing this element:

Explain your understanding of risk control hierarchies (eliminate, substitute, reduce, etc.)