Understand why organisations need to change

Assignment Brief

In this paper, you are supposed to write a report that inculcates the main theme of Supporting Change within Organisations. The report should answer the following questions:

• The cause of changes within organisations and their effects
• Aspects of internal and external factors influencing the changes
• Impact of changes on an organisation’s business
• Major factors of the change process
• Approaches to managing change
• The difference among approaches to managing change
• Impact of change on HR and employee of the organisation
• The role of HR during the organisational change in supporting individuals

Instructions

Supporting Change within Organisations

1. Understand why organisations need to change and how change affects organisations.

1.1 Explain why organisations need to change with reference to internal and external factors

1.2 Explain how change can impact an organisation’s business.

2. Understand the key factors involved in the change process and different approaches to managing change.

2.1 Explain the main factors involved in the change process.

2.2 Compare and contrast different approaches to managing change.

3. Understand the impact of change on employees and the role of HR.

3.1 Compare and contrast the different behavioural responses people may demonstrate when an organisation is experiencing change.

3.2 Explain the role of HR in supporting individuals during organisational change.

Sample Answer

Supporting Change within Organisations

1. Understanding Why Organisations Need to Change and How Change Affects Organisations

1.1 Why Organisations Need to Change

Organisations must change to survive, grow, and stay competitive. Change may happen because of factors inside the business (internal) or outside the business (external).

Internal factors include:

• New leadership: A new manager or CEO may bring new ideas or restructure the business.

• Performance issues: If profits fall or staff performance is poor, change may be needed.

• Technology upgrades: Introducing new systems or machinery often needs staff to change how they work.

External factors include:

• Market trends: Customer needs and buying habits may change over time.

• Competition: Organisations may need to change to stay ahead of competitors.

• Economic conditions: Recessions or inflation may force businesses to cut costs or shift focus.

• Legal and political changes: New laws or government policies can lead to changes in how the business operates.

These factors make change necessary so the organisation can stay relevant, efficient, and successful.

1.2 How Change Can Impact an Organisation’s Business

Change can affect a business both positively and negatively.

Positive impacts:

• Improved performance: Changes can lead to better systems, productivity, and profits.

• Innovation: New products or services may be developed, attracting more customers.

• Employee development: Staff may learn new skills and grow in their roles.

Negative impacts:

• Uncertainty: Staff may feel anxious or confused about the future.

• Resistance: Some employees may not accept change easily.

• Disruption: During change, normal work may be affected, leading to lower efficiency.

Managing change well helps the organisation reduce negative effects and achieve better outcomes.

Continued...