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1. Understand the legal requirements for the management of health and safety and environment in the workplace

Unit FM4.05: Managing health and safety in own area of facilities management

1. Understand the legal requirements for the management of health and safety and environment in the workplace

1.1 Identify specific legislation, regulations, guidelines and codes of practice relating to health and safety and environment (including the Health & Safety at Work Act, the “Six Pack” of H&S regulations, and an example of H&S measures in the workplace, such as RIDDOR, Regulatory Reform Order (for fire safety))

1.2 Explain why health and safety in the workplace is important (including welfare, the motivational value of proactive H&S management, and the business and regulatory penalties of non-compliance)

1.3 Describe the minimum legal requirements for the management of health and safety (by reference to the Management of Health & Safety at Work Regulations)

1.4 Explain the roles and responsibilities as outlined in an organisation’s health and safety policy (supporting the explanation with example/s drawn from the learner’s own experience and/or case studies)

1.5 Produce a report which outlines compliance with issues within own area of responsibility (using an example drawn from the learner’s own experience or a case study)

2. Understand personal responsibilities for health and safety in the workplace

2.1 Explain an individual’s responsibilities and liabilities under health and safety legislation (no additional guidance)

2.2 Explain the resources required and ways of providing health and safety information, induction and training for a team (see below, and including induction, specialist and refresher training)

2.3 Explain how and when to consult with other people on health and safety issues within own area of responsibility (see below, and including relevant issues such as the need for two-way communication encouraging best practice, confirming training standards, observing behaviours, ensuring accessibility of information)

2.4 Explain why and how health and safety should inform planning and decision making (see below)

2.5 Explain ways of providing health and safety information, induction and training for team in own area of facilities management responsibility (see below, and including methods such as the use of training plans and records, induction for new staff, face to face communications (e.g. “tool box” briefings for contractors and FM staff), hard copy information, intranet) (Achievement of criteria 2.2, 2.3 and 2.4 should be evidenced using example/s from the learner’s own experience and/or case studies)

3. Understand how to communicate and record workplace health and safety hazards and risk assessments

3.1 Explain how to communicate the written health and safety policy statement to people who work in own area of responsibility and other relevant parties (see below)

3.2 Explain how to develop a culture which puts health and safety first, within own area of facilities management responsibility (see below, and including examples such as leading by example, incentive schemes, introducing good practice from elsewhere)

3.3 Explain how the risk assessment record should be communicated to ensure control measures are implemented in the workplace (see below and including the choice of appropriate channels of communication, such as face to face, site manuals, intranet) (Achievement of criteria 3.1, 3.2 and 3.3 should be evidenced using example/s from the learner’s own experience and/or case studies)

4. Understand the five step process for risk assessment

4.1 Describe the five steps of carrying out a risk assessment (as prescribed by the HSE)

4.2 Undertake a risk assessment of the health and safety hazards in own workplace (see below)

4.3 Select effective elimination or control methods and explain how they meet legal requirements and sector standards (see below) (Achievement of criteria 4.2 and 4.3 should be evidenced using example/s from the learner’s own experience and/or case studies)

5 Understand how to monitor and review workplace health and safety policies and systems

5.1 Explain how and when to review the written health and safety policy statement (including responsibilities, protocols to ratify changes, and schedules)

5.2 Explain how to establish systems for monitoring, measuring and reporting on health and safety performance within own area of responsibility (including different sources of data, such as maintenance regimes together with performance parameters and tolerances, analysis of accident records, reporting to H&S Committee)

5.3 Explain how to keep up-to-date with health and safety risks, issues and developments which affect own industry or sector (including the HSE website and other sources such as the internet, journals and other publications, continuous professional development, networking, conferences and seminars)


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